Improved custom export documentation with beginner-friendly steps

[Tsaishashanth]

User description

This PR updates the documentation for custom export formats in JabRef.

• Added clear steps for beginners on how to modify existing exports.
• Explained how to add new custom fields.
• Kept the existing information about Citation Style Language and public layouts.

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PR Type

Documentation

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Description

• Restructured custom export section with numbered beginner-friendly steps

• Added detailed instructions for locating and copying layout files

• Included step-by-step guide for adding new fields to exports

• Provided complete workflow from file modification to library export

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Diagram Walkthrough

flowchart LR
  A["Locate layout files"] --> B["Copy files locally"]
  B --> C["Add new fields"]
  C --> D["Modify export"]
  D --> E["Configure in JabRef"]
  E --> F["Export library"]

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File Walkthrough

Relevant files

Documentation

customexports.md Restructure custom export docs with numbered beginner steps en/collaborative-work/export/customexports.md Replaced single paragraph with 6 numbered sections providing step-by-step instructions Added details on locating layout files in the repository structure Included instructions for copying and modifying layout files locally Provided guidance on adding new fields with matching syntax requirements Added complete workflow from JabRef preferences configuration to final library export Enhanced with code examples and file paths for clarity +59/-2

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[qodo-free-for-open-source-projects]

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[qodo-free-for-open-source-projects]

PR Code Suggestions ✨

Explore these optional code suggestions:

Category	Suggestion	Impact
General	Provide an accessible link to layout files Replace the internal repository path to layout files with a public GitHub link and instructions, making the files accessible to all users, not just developers. en/collaborative-work/export/customexports.md [15-16] -- Layout files are in the repo at: - `jablib/src/main/resources/resource/openoffice/` +- The standard layout files are part of the JabRef source code. You can browse and download them from the JabRef repository on GitHub. For instance, the OpenOffice/LibreOffice layouts are in: + [`src/main/resources/resource/layout/openoffice/`](https://github.com/JabRef/jabref/tree/main/src/main/resources/resource/layout/openoffice) Apply / Chat Suggestion importance[1-10]: 8 __ Why: This suggestion significantly improves the documentation's utility for non-developer users by providing a direct, accessible link to the layout files and correcting an inaccurate file path in the process.	Medium
Possible issue	Clarify field command and header roles Clarify that the field command (e.g., \asset) and the column header (e.g., "Asset") do not need to match, explaining their different purposes to avoid user confusion. en/collaborative-work/export/customexports.md [39] -> Make sure the **name in both files matches exactly** (`\asset` and `"Asset"`). +> `\asset` fetches data from the `asset` field in your JabRef library. `"Asset"` is the column header in the CSV file. Ensure the field name used in the `\field` command (e.g., `\asset`) correctly matches the field in your library you wish to export. Apply / Chat Suggestion importance[1-10]: 7 __ Why: The suggestion correctly identifies a misleading statement in the documentation that could confuse users, and the proposed change accurately clarifies the distinct roles of the field command and the header string.	Medium
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